A) A simple copy paste using the Clipboard. I select the entire table and tried the CRL + C shortcut. Unfortunately, the result was the following message:
A table that contains 1.000.000 records divided by 65.000 gives around 16 groups. No way!
B) I tried the export feature of Access, but, although the Excel file was created, no data was inserted into the spreadsheet.
Being disappointed by my previous attempts I decided to try a VBA solution. So, I wrote a VBA function that can export a large Access table into an Excel spreadsheet.
The following lines of code constitute the aforementioned VBA function (DataToExcel), plus a small sub that make use of the function (Test).
Option Compare Database Option Explicit Sub Test() 'Change the names according to your own needs. DataToExcel "Sample_Table", "Optional Workbook Path", "Optional Target Sheet Name" 'Just showing that the operation finished. MsgBox "Data export finished successfully!", vbInformation, "Done" End Sub Function DataToExcel(strSourceName As String, Optional strWorkbookPath As String, Optional strTargetSheetName As String) 'Use this function to export a large table/query from your database to a new Excel workbook. 'You can also specify the name of the worksheet target. 'strSourceName is the name of the table/query you want to export to Excel. 'strWorkbookPath is the path of the workbook you want to export the data. 'strTargetSheetName is the desired name of the target sheet. 'By Christos Samaras 'http://www.myengineeringworld.net Dim rst As DAO.Recordset Dim excelApp As Object Dim Wbk As Object Dim sht As Object Dim fldHeadings As DAO.Field 'Set the desired recordset (table/query). Set rst = CurrentDb.OpenRecordset(strSourceName) 'Create a new Excel instance. Set excelApp = CreateObject("Excel.Application") On Error Resume Next 'Try to open the specified workbook. If there is no workbook specified '(or if it cannot be opened) create a new one and rename the target sheet. Set Wbk = excelApp.Workbooks.Open(strWorkbookPath) If Err.Number <> 0 Or Len(strWorkbookPath) = 0 Then Set Wbk = excelApp.Workbooks.Add Set sht = Wbk.Worksheets("Sheet1") If Len(strTargetSheetName) > 0 Then sht.Name = Left(strTargetSheetName, 34) End If End If 'If the specified workbook has been opened correctly, then in order to avoid 'problems with other sheets that might contain, a new sheet is added and is 'being renamed according to the strTargetSheetName. Set sht = Wbk.Worksheets.Add If Len(strTargetSheetName) > 0 Then sht.Name = Left(strTargetSheetName, 34) End If On Error GoTo 0 excelApp.Visible = True On Error GoTo Errorhandler 'Write the headings in the target sheet. For Each fldHeadings In rst.Fields excelApp.ActiveCell = fldHeadings.Name excelApp.ActiveCell.Offset(0, 1).Select Next 'Copy the data in the target sheet. rst.MoveFirst sht.Range("A2").CopyFromRecordset rst sht.Range("1:1").Select 'Format the headings of the target sheet. excelApp.Selection.Font.Bold = True With excelApp.Selection .HorizontalAlignment = -4108 '= xlCenter in Excel. .VerticalAlignment = -4108 '= xlCenter in Excel. .WrapText = False With .Font .Name = "Arial" .Size = 11 End With End With 'Adjusting the columns width. excelApp.ActiveSheet.Cells.EntireColumn.AutoFit 'Freeze the first row - headings. With excelApp.ActiveWindow .FreezePanes = False .ScrollRow = 1 .ScrollColumn = 1 End With sht.Rows("2:2").Select excelApp.ActiveWindow.FreezePanes = True 'Change the tab color of the target sheet. With sht .Tab.Color = RGB(255, 0, 0) .Range("A1").Select End With 'Close the recordset. rst.Close Set rst = Nothing Exit Function Errorhandler: DoCmd.SetWarnings True MsgBox Err.Description, vbExclamation, Err.Number Exit Function End Function
How to use it
I have added the above function into a VBA module named mExportToExcel. So, you can import the module and use the above function directly to your database. The video below demonstrates the whole procedure.
Download the mExportToExcel module from here
The file has been developed and tested in Access 2010, but, I suppose it can be used even with Access 2007.
A much simpler solution
The good thing with this blog is that is interactive, so I can learn from your comments, as you learn from my posts. Today a blog reader pointed out that you can avoid using the above VBA code by importing the data directly from Excel. In other words, instead of exporting the data from the Access, open your Excel workbook, go to the Data menu and select from Access. Find the Access file and select the desired table/query. That’s all! I tried it and seems to work perfectly. So, thank you my friend for your suggestion.