Tuesday, 30 April 2013

Open PDF File With VBA

Judging from the blog stats, the subject of opening PDF files using VBA code is really popular. Having a discussion with a blog reader (Jean-Sébastien) in the comments of my previous post VBA Macro To Open A PDF File, I thought that I should try to write a more generic code that will work with both Adobe Reader and Professional.

In comparison with my previous attempt the VBA code below doesn’t use the Adobe object system or the sendkeys method. Instead, a combination of various API functions is used in order to find and manipulate the page number and page zoom textboxes. The general idea behind this code can be divided in four steps:
  1. Check the file path and if is valid, use the FollowHyperlink method in order to open the PDF file.
  2. With the FindWindow API function find the window of Adobe Reader or Adobe Professional that contains the opened PDF file and bring it to foreground using the SetForegroundWindow API function.
  3. Find the subsequent child windows with the FindWindowEx API function.
  4. Use the SendMessage and PostMessage API functions in order to send the desired page number and window zoom value to the corresponding textboxes.
Windows Hierarchy In Adobe Reader-Professional

Similarly to my previous post, the Spy++ software was used in order to specify the windows hierarchy in Adobe Reader/Professional. The picture above shows the window tree of a sample PDF document.

The VBA code in this post can be used with almost all the office programs. I have tested it with Access, Excel, Word and Power Point (both 2010 and 2003 versions) and works like charm. Since it doesn’t require any reference to Adobe library and no sendkeys are used is probably much easier to use and more reliable than my previous codes.

VBA code

Option Explicit

'Retrieves a handle to the top-level window whose class name and window name match the specified strings.
'This function does not search child windows. This function does not perform a case-sensitive search.
Public Declare Function FindWindow Lib "user32" Alias "FindWindowA" _
(ByVal lpClassName As String, ByVal lpWindowName As String) As Long

'Retrieves a handle to a window whose class name and window name match the specified strings.
'The function searches child windows, beginning with the one following the specified child window.
'This function does not perform a case-sensitive search.
Public Declare Function FindWindowEx Lib "user32" Alias "FindWindowExA" _
(ByVal hWnd1 As Long, ByVal hWnd2 As Long, ByVal lpsz1 As String, _
ByVal lpsz2 As String) As Long

'Brings the thread that created the specified window into the foreground and activates the window.
'Keyboard input is directed to the window, and various visual cues are changed for the user.
'The system assigns a slightly higher priority to the thread that created the foreground
'window than it does to other threads.
Public Declare Function SetForegroundWindow Lib "user32" (ByVal hwnd As Long) As Long

'Sends the specified message to a window or windows. The SendMessage function calls the window procedure
'for the specified window and does not lParenturn until the window procedure has processed the message.
Public Declare Function SendMessage Lib "user32" Alias "SendMessageA" _
(ByVal hwnd As Long, ByVal wMsg As Long, ByVal wParam As Long, lParam As Any) As Long

'Places (posts) a message in the message queue associated with the thread that created the specified
'window and lParenturns without waiting for the thread to process the message.
Public Declare Function PostMessage Lib "user32.dll" Alias "PostMessageA" _
(ByVal hwnd As Long, ByVal wMsg As Long, ByVal wParam As Long, ByVal lParam As Long) As Long

'Constants used in API functions.
Public Const WM_SETTEXT = &HC
Public Const VK_RETURN = &HD
Public Const WM_KEYDOWN = &H100

Private Sub OpenPDF(strPDFPath As String, strPageNumber As String, strZoomValue As String)
    'Opens a PDF file to a specific page and with a specific zoom
    'using Adobe Reader Or Adobe Professional.
    'API functions are used to specify the necessary windows
    'and send the page and zoom info to the Adobe window.
    'By Christos Samaras
    Dim strPDFName                  As String
    Dim lParent                     As Long
    Dim lFirstChildWindow           As Long
    Dim lSecondChildFirstWindow     As Long
    Dim lSecondChildSecondWindow    As Long
    Dim dtStartTime               As Date
    'Check if the PDF path is correct.
    If FileExists(strPDFPath) = False Then
        MsgBox "The PDF path is incorect!", vbCritical, "Wrong path"
        Exit Sub
    End If
    'Get the PDF file name from the full path.
    On Error Resume Next
    strPDFName = Mid(strPDFPath, InStrRev(strPDFPath, "\") + 1, Len(strPDFPath))
    On Error GoTo 0
    'The following line depends on the apllication you are using.
    'For Word:
    'ThisDocument.FollowHyperlink strPDFPath, NewWindow:=True
    'For Power Point:
    'ActivePresentation.FollowHyperlink strPDFPath, NewWindow:=True
    'Note that both Word & Power Point pop up a security window asking
    'for access to the specified PDf file.
    'For Access:
    'Application.FollowHyperlink strPDFPath, NewWindow:=True
    'For Excel:
    ThisWorkbook.FollowHyperlink strPDFPath, NewWindow:=True
    'Find the handle of the main/parent window.
    dtStartTime = Now()
    Do Until Now() > dtStartTime + TimeValue("00:00:05")
        lParent = 0
        'For Adobe Reader.
        'lParent = FindWindow("AcrobatSDIWindow", strPDFName & " - Adobe Reader")
        'For Adobe Professional.
        lParent = FindWindow("AcrobatSDIWindow", strPDFName & " - Adobe Acrobat Pro")
        If lParent <> 0 Then Exit Do
    If lParent <> 0 Then
        'Bring parent window to the foreground (above other windows).
        SetForegroundWindow (lParent)
        'Find the handle of the first child window.
        dtStartTime = Now()
        Do Until Now() > dtStartTime + TimeValue("00:00:05")
            lFirstChildWindow = 0
            lFirstChildWindow = FindWindowEx(lParent, ByVal 0&, vbNullString, "AVUICommandWidget")
            If lFirstChildWindow <> 0 Then Exit Do

        'Find the handles of the two subsequent windows.
        If lFirstChildWindow <> 0 Then
            dtStartTime = Now()
            Do Until Now() > dtStartTime + TimeValue("00:00:05")
                lSecondChildFirstWindow = 0
                lSecondChildFirstWindow = FindWindowEx(lFirstChildWindow, ByVal 0&, "Edit", vbNullString)
                If lSecondChildFirstWindow <> 0 Then Exit Do
            If lSecondChildFirstWindow <> 0 Then
                'Send the zoom value to the corresponding window.
                SendMessage lSecondChildFirstWindow, WM_SETTEXT, 0&, ByVal strZoomValue
                PostMessage lSecondChildFirstWindow, WM_KEYDOWN, VK_RETURN, 0
                dtStartTime = Now()
                Do Until Now() > dtStartTime + TimeValue("00:00:05")
                    lSecondChildSecondWindow = 0
                    'Notice the difference in syntax between lSecondChildSecondWindow and lSecondChildFirstWindow.
                    'lSecondChildSecondWindow is the handle of the next child window after lSecondChildFirstWindow,
                    'while both windows have as parent window the lFirstChildWindow.
                    lSecondChildSecondWindow = FindWindowEx(lFirstChildWindow, lSecondChildFirstWindow, "Edit", vbNullString)
                    If lSecondChildSecondWindow <> 0 Then Exit Do
                If lSecondChildSecondWindow <> 0 Then
                    'Send the page number to the corresponding window.
                    SendMessage lSecondChildSecondWindow, WM_SETTEXT, 0&, ByVal strPageNumber
                    PostMessage lSecondChildSecondWindow, WM_KEYDOWN, VK_RETURN, 0
                End If
            End If
        End If
    End If
End Sub

Function FileExists(strFilePath As String) As Boolean
    'Checks if a file exists.
    'By Christos Samaras

    On Error Resume Next
    If Not Dir(strFilePath, vbDirectory) = vbNullString Then FileExists = True
    On Error GoTo 0
End Function

Sub TestPDF()

    OpenPDF ThisWorkbook.Path & "\" & "Sample File.pdf", 6, 143
End Sub

Code results

The short video below demonstrates how the above VBA code can be used with  Access, Word, Power Point and Excel 2010.

Sample files

The rar file contains the following files:

  1. A folder with two VBA modules with the above code for Adobe Reader and Adobe Professional. You can import them to any office application you want.
  2. A folder which contains an Access database, a Word document, a Power Point presentation and an Excel workbook, as well as  a PDF sample that are used to demonstrate the usage of the same VBA code in different applications (see the video above).
  3. Similar to 2, but the files are for office 2003.

Download it from here

These files can be opened with Office 2007 - 2010, as well as with Office 2003. Please, remember to enable macros before using them.

Read also

Did you like this post? If yes, then share it with your friends. Thank you!


Mechanical Engineer (Ph.D. cand.), M.Sc. Cranfield University, Dipl.-Ing. Aristotle University, Thessaloniki - Greece.
Communication: tel. +30-6973513308, e-mail , Facebook , Twitter , Google+ and Linkedin. Full CV